Scope creep causing delays and budget issues? Struggling to keep the client satisfied with deliverables? Our Problem Project service is designed to bring clarity and alignment, ensuring all parties are on the same page. We’ll help you streamline communication, manage expectations, and get your project back on track. Read on to discover how we can guide you through these challenges and set your project up for success.
Why Choose This Service?
Redefined Requirements: We work with you to clarify and redefine requirements, ensuring the project stays focused and adapts to changes without unnecessary delays.
Stakeholder Alignment: Our approach helps realign stakeholders, resolve conflicts, and reestablish a unified direction to get the project back on track.
Optimised Resource Allocation: We assess the current team structure and required resources to ensure the right skills and capacity are aligned to meet the project’s needs.
Change Request Management: We review and prioritise change requests with the client and the team, aligning on which are billable and which fall within the original scope.
Risk and Issue Mitigation: We work with the team to review risks and issues, then create a mitigation plan to keep the project on track.
What We Need to Get Started
To help us get your project back on track, we would like to review as many of the following documents as possible. We understand that some may be unavailable or incomplete, and that’s fine.
Project Documentation: Materials from the initiation and concept phases, such as objectives, scope, deliverables, and budget.
Risk Log: Identified risks, their likelihood, impact, and any mitigation strategies
Project Plan: Timelines, milestones, dependencies, and deliverables.
Budget and Financial Documents: Up-to-date budget and financial records.
Change Requests: A record of changes and their impact on scope, budget, and timeline.
Status Reports: Showing progress, issues, and blockers.
Quality Assurance and Test Reports: Test plans, results, or issues identified during testing that provide insights into the project’s quality.
Team & Stakeholder Availability: To accurately define the root causes, we like to meet with the team and, when appropriate, the stakeholders, this allows firsthand insight into the issues.
If any of these documents or details are missing or incomplete, don’t worry—we are here to guide you through the process and get things back on track.
What You Can Expect
Immediate Recovery Plan: A quick and actionable plan that addresses the immediate issues to keep things moving.
Stakeholder Communication Plan: A strategy for regular, clear updates to keep all stakeholders informed of progress, key decisions, and any necessary changes.
Risk and Issue Assessment: An updated risk log, detailing the risks, their impact, and the strategies in place to mitigate them.
Team and Resource Realignment: Revisions to team roles or resource allocation, ensuring you have the right people in place to tackle the recovery effectively.
Budget Plan: We will review project expenditure, remaining budget, and third-party costs, then provide an updated forecast to ensure smooth progress.
Updated Project Plan: A revised project plan with adjusted timelines, resource allocation, and deliverables, ensuring we’re aligned with a feasible path forward.
Change Management Strategy: A plan for managing changes ensuring stakeholders are aligned and expectations are managed.
Let’s Bring Your Project to Life
By choosing this service, you’re investing in a structured approach that ensures your project is delivered successfully, on time, and to the highest standard. We’ll guide you through every step, keeping you aligned, informed, and focused on what matters most.
